How to create a professional invoice for sponsorship business' services
This comprehensive guide will help you create professional invoices that make it easy to manage your billing process, get paid faster and maintain a healthy cash flow.
Step 1: Choose an Invoicing Method
When creating an invoice for sponsorship services, you have several ways to create an invoice:
- Microsoft Word or Google Docs for simplicity
- Microsoft Excel or Google Sheets for automatic calculations
- Invoicing software for a more streamlined approach
- Design software for a professional look
- Free invoice example as a starting point
Pro Tip: Invoicing software can help you save time and create professional sponsorship invoice format quickly from your mobile device.
Step 2: Add a Header with Business Details
When creating your first invoice, make sure to include in the bill format:
- Your sponsorship company business name
- Contact information prominently displayed
- Business logo (optional, but adds a professional touch).
- Ability to customize the template to your brand
Step 3: Client information
Create an area to add:
- Customer name
- Customer contact information
Pro tip: If you doubt about correct writing of your clients details it's always better to check it with the customer than to write something in the incorrect way. Sometimes if may offend the person who has ordered sponsor services.
Step 4: Invoice Details Section
Include crucial information such as:
- Unique invoice number
- Invoice date (when the document is created). For example if you issue invoice today on Monday 10th of February 2025 the date can be 02-10-2025
- Payment Due date (when the bill should be paid). Most popular are: Due Upon Receipt for immediate payment, net terms e.g. Net 30 (within 30 days), specific calendar date to be paid within, milestone-based due date (e.g. due 7 days after project completion), custom payment arrangements like End of Month (EOM) or End of Next Month" (EONM).
- Option to include any additional notes
Step 5: Create a Comprehensive Service Table
Design a table with the following line items:
- Includa a detailed list of the services (e.g., sponsorship proposal creation, sponsorship activation, sponsorship evaluation, sponsorship negotiation, sponsorship strategy development, sponsorship marketing, sponsorship reporting, sponsorship fulfillment, sponsorship partnership management, sponsorship platform usage )
- Quantity
- Unit price
- Labor costs (hourly fee)
- Subtotal
- Option to add discount
Step 6: Payment Terms and Total Amount
- List accepted payment methods (bank transfer, cash, credit card, online payment)
- Clearly display total amount due
- Provide payment instructions
- Include a way to get paid on time
Step 7: Custom Invoice Sections
- Thank you message
- Terms and conditions in your bill template
- Late payment policies (e.g., “Late payments incur a fee.”)
Step 8: Finalizing Your Invoice
- Save as a custom sponsorship invoice sample
- Export as PDF
- Create next customizable invoices with ease
How to make invoice for sponsorship services get paid
Getting Paid Efficiently
- Send invoices immediately after completing sponsorship services
- Use invoicing software to streamline the process
- Make it easy for clients to pay
- Track your cash flow
Invoice Format Customization Tips
- Add a personal touch to your invoices
- Create professional invoice templates
- Include all the necessary business details
- Customize templates to reflect your brand